Author Policies
BioAI: An Advanced Journal in Artificial Intelligence and Machine Learning Trends in Biological Sciences, I will provide a detailed overview of each policy relevant to the journal’s editorial and publishing processes. These policies ensure transparency, ethical standards, and consistency in the submission and publication of articles.
1. Rights and Grants to the Author
This policy delineates the ownership and usage rights of the author in relation to the content submitted and published in the journal. Authors generally retain copyright unless otherwise specified. The journal may require a license to use the work for distribution, reproduction, and archiving purposes. Any grants or funding received for the research must be disclosed in the manuscript, and appropriate acknowledgment must be provided.
2. Licensing Policy
The licensing policy establishes the framework for the distribution and use of published articles. In the case of an open-access journal like BioAI, articles are typically published under a Creative Commons (CC) license, which allows others to share, reuse, and build upon the content with appropriate attribution. The specific type of CC license (e.g., CC BY, CC BY-NC) will dictate the degree of reuse allowed, such as restrictions on commercial use or modifications.
3. APC Waiver Policy (Article Processing Charge Waiver Policy)
BioAI may charge Article Processing Charges (APCs) to authors for the publication of open-access articles. The APC Waiver Policy allows for exceptions based on financial need, including waivers for authors from low-income countries or those without institutional support for publication fees. Specific procedures for requesting a waiver are typically outlined, requiring proof of financial hardship or other qualifying criteria.
4. Withdrawal Policy
The Withdrawal Policy outlines the conditions under which an author may withdraw their manuscript from consideration or post-acceptance. Manuscripts can be withdrawn before the peer review process is completed, but post-acceptance withdrawals may incur administrative fees or require justification, particularly if the paper has already been scheduled for publication. Authors must formally notify the editorial office to initiate the withdrawal process.
5. Human and Animal Rights Policy
This policy ensures that any research involving human participants or animals adheres to ethical standards and legal requirements. The journal mandates that all studies comply with international guidelines such as the Declaration of Helsinki for human research and relevant animal welfare laws (e.g., the 3Rs principle: Replacement, Reduction, and Refinement). Authors are required to submit statements confirming adherence to these ethical standards.
6. Errata, Retractions, and Corrigenda Policy
This policy governs the correction and retraction of articles in cases of significant errors or ethical concerns. Errata address minor issues (e.g., typographical errors), while Corrigenda provide formal corrections to content that do not invalidate the conclusions. Retractions are issued for papers that are found to be seriously flawed, often due to errors such as data fabrication or ethical misconduct. The policy ensures that corrections and retractions are transparently handled and publicly documented.
7. Digital Preservation
The Digital Preservation policy ensures the long-term accessibility of published articles and related data. The journal adheres to established standards for archiving and safeguarding digital content, often in collaboration with repositories and digital archives. This guarantees that research outputs remain accessible for future use, irrespective of changes in technology or the publisher’s business model.
8. Participant/Patient Privacy and Informed Consent
This policy establishes that authors conducting research involving human participants or patients must obtain and document informed consent from participants. The consent must be freely given, fully informed, and documented in compliance with privacy laws, such as GDPR or HIPAA. Authors must also ensure that participant data is anonymized to prevent identification.
9. Data Sharing Policy
The Data Sharing Policy promotes the transparency and reproducibility of research by encouraging authors to make their raw data and methods available in public repositories. This policy requires authors to submit data alongside their manuscripts, subject to ethical considerations, including privacy concerns and confidentiality. The policy may also specify whether the data should be available to the broader community immediately upon publication or after a certain embargo period.
10. Submission of Manuscript
This policy provides detailed instructions on how to submit manuscripts to the journal. Authors are typically required to submit their articles through an online submission system, where they must follow specific formatting guidelines. The policy ensures that all submissions meet the journal’s criteria for originality, quality, and relevance to the field of AI and machine learning in biological sciences.
11. Manuscript Preparation
The Manuscript Preparation policy outlines specific formatting, structural, and style guidelines that authors must follow when preparing their manuscripts for submission. This includes instructions on the organization of the manuscript (e.g., title, abstract, introduction, methods, results, discussion), reference style, and requirements for figures, tables, and supplementary material.
12. Check List
The Submission Checklist provides authors with a final review guide to ensure their manuscript meets all requirements before submission. This checklist typically includes:
- Compliance with manuscript formatting and length guidelines.
- Proper citations and references.
- Ethical statements regarding data, funding, and conflicts of interest.
13. Sample Paper
BioAI may offer a Sample Paper to guide authors in preparing their manuscripts in accordance with the journal's formatting and structural guidelines. This sample helps authors align their submission with the journal’s expectations for style, organization, and presentation.
14. Article Processing Charge (APC)
The APC is a fee charged to authors whose manuscripts are accepted for publication in the open-access journal. This fee covers the costs associated with the peer review, production, and dissemination of the article. The journal provides details regarding the APC rate, payment process, and any available discounts or waivers.
15. Author’s Agreement Form
The Author’s Agreement Form is a legal document that authors must sign before publication. It typically covers issues such as copyright transfer, the licensing of the work, and the acknowledgment of conflicts of interest. This agreement ensures that the author understands and consents to the journal’s policies regarding publication, data sharing, and ethical standards.
16. English Language Editing
The English Language Editing policy may provide guidance for authors who submit manuscripts that are not in English or are written in non-native English. The journal may offer or recommend professional editing services to ensure clarity, accuracy, and consistency in the language of the manuscript.
17. Complaints Policy
The Complaints Policy outlines the procedures for authors or reviewers to lodge complaints about any aspect of the submission or publication process. This may include concerns regarding editorial decisions, peer review practices, or ethical issues. The policy ensures that complaints are handled fairly and efficiently by the editorial board.
18. Open Access Policy
The Open Access Policy confirms that BioAI operates as an open-access journal, meaning that all published articles are freely available to the public without subscription or paywall. This policy encourages the broad dissemination of knowledge and ensures that research is accessible to a global audience, increasing its potential impact.
19. Plagiarism Policy
The Plagiarism Policy requires authors to ensure that their work is original and free from plagiarism. Manuscripts are typically screened using plagiarism detection tools, and any instances of plagiarism, whether intentional or accidental, can lead to rejection or retraction of the article. Authors are expected to properly attribute all sources and ensure that their work complies with academic integrity standards.
20. Copyright Policy
The Copyright Policy clarifies the ownership of intellectual property in articles published by BioAI. It specifies whether the author retains copyright or if copyright is transferred to the publisher, as well as any associated licensing terms. The policy ensures that authors understand their rights in terms of reusing and distributing their work post-publication.
